FAQ ​

Frequently Asked Questions about Task Manager Pro.

❓ General Questions ​

What is Task Manager Pro? ​

Task Manager Pro is a comprehensive WordPress plugin for project and task management. It provides tools for creating projects, managing tasks, tracking time, and collaborating with teams.

Who is Task Manager Pro for? ​

Task Manager Pro is designed for:

• Project Managers: Manage projects and teams
• Development Teams: Track development tasks
• Marketing Teams: Manage marketing campaigns
• Small Businesses: Organize business tasks
• Freelancers: Manage client projects

What are the main features? ​

• Project Management: Create and manage projects
• Task Management: Create and track tasks
• Team Collaboration: Work with team members
• Time Tracking: Track time spent on tasks
• Kanban Boards: Visual task management
• User Management: Manage users and permissions
• Reports: Generate project and task reports

🚀 Installation & Setup ​

How do I install Task Manager Pro? ​

1. Upload Plugin: Upload the plugin files to your WordPress site
2. Activate Plugin: Activate the plugin in WordPress admin
3. Configure Settings: Set up basic plugin settings
4. Create Projects: Start creating projects and tasks

What are the system requirements? ​

• WordPress: 5.0 or higher
• PHP: 7.4 or higher
• MySQL: 5.6 or higher
• Memory: 256MB PHP memory limit (recommended: 512MB)

Do I need any additional plugins? ​

No, Task Manager Pro is a standalone plugin. However, you may want to use:

• Caching Plugin: For better performance
• Backup Plugin: For data backup
• SEO Plugin: For better search optimization

👥 User Management ​

How do I add team members? ​

1. Go to Users: Navigate to Team → Members
2. Add User: Click "Add New User"
3. Enter Details: Fill in user information
4. Assign Role: Select appropriate role
5. Send Invitation: Send invitation to user

What user roles are available? ​

• Administrator: Full access to all features
• Project Manager: Manage projects and tasks
• Team Member: Work on assigned tasks
• Client: View project progress only

Can I create custom roles? ​

Yes, you can create custom roles with specific permissions for different user types.

📋 Project & Task Management ​

How do I create a project? ​

1. Go to Projects: Navigate to Projects → All Projects
2. Add Project: Click "Add New Project"
3. Fill Details: Enter project information
4. Assign Team: Add team members
5. Create: Click "Create Project"

How do I create tasks? ​

1. Open Project: Click on a project
2. Add Task: Click "Add New Task"
3. Enter Details: Fill in task information
4. Assign: Assign to team member
5. Create: Click "Create Task"

Can I use templates for projects and tasks? ​

Yes, you can create and use templates for both projects and tasks to speed up the creation process.

⏰ Time Tracking ​

How does time tracking work? ​

1. Start Timer: Click the timer button on a task
2. Work on Task: Complete your work
3. Stop Timer: Click stop when finished
4. View Reports: Check time reports

Can I manually enter time? ​

Yes, you can manually enter time if you forget to start the timer or need to add time from other sources.

What time reports are available? ​

• Daily Reports: Daily time summaries
• Weekly Reports: Weekly time summaries
• Project Reports: Time spent per project
• User Reports: Time spent per user

🎨 Customization ​

Can I customize the interface? ​

Yes, Task Manager Pro offers various customization options:

• Custom Fields: Add custom fields to tasks
• Custom Labels: Create custom task labels
• Custom Statuses: Define custom task statuses
• Custom Categories: Create custom project categories

Can I use shortcodes? ​

Yes, Task Manager Pro includes shortcodes for displaying tasks, projects, and other content on your website.

Is the plugin responsive? ​

Yes, Task Manager Pro is fully responsive and works on all devices including mobile phones and tablets.

🔧 Technical Questions ​

Is the plugin compatible with other plugins? ​

Task Manager Pro is compatible with most WordPress plugins. However, some plugins may conflict, so test compatibility before using together.

Can I export data? ​

Yes, you can export projects, tasks, and time tracking data in various formats including CSV and JSON.

Can I backup my data? ​

Yes, you can backup your Task Manager Pro data using WordPress backup plugins or by exporting data manually.

🚨 Troubleshooting ​

The plugin is not working properly. What should I do? ​

1. Check Requirements: Verify system requirements
2. Check Permissions: Verify user permissions
3. Clear Cache: Clear WordPress cache
4. Check Documentation: Review the documentation

I'm getting error messages. What should I do? ​

1. Check Error Logs: Review WordPress error logs
2. Check Database: Verify database connection
3. Check Memory: Ensure sufficient memory
4. Check Documentation: Review the documentation

The plugin is slow. How can I improve performance? ​

1. Enable Caching: Use a caching plugin
2. Optimize Database: Optimize WordPress database
3. Increase Memory: Increase PHP memory limit
4. Check Hosting: Verify hosting performance

Note: Task Manager Pro now includes intelligent permission caching that reduces database queries by 80%, making the system lightning-fast even with large teams!

✨ Recent Updates (January 2025) ​

What's new in the latest update? ​

The January 2025 update includes major performance improvements and new features:

1. ⚡ 80% Performance Boost: Intelligent permission caching reduces database queries by 80%
2. 👀 Follower/Watcher System: Follow tasks like Asana, Trello, and ClickUp - stay updated without being assigned
3. 🌐 Public Visibility: Share projects and tasks publicly with custom URLs and shortcodes
4. 📊 Batch Permission Checks: Efficient bulk operations for managing large teams
5. 🗂️ Menu Reorganization: Streamlined into 5 logical menus for 40% faster navigation

How does the permission caching work? ​

Permission caching automatically caches permission checks for 30 minutes (configurable). This reduces database queries by 80%, making permission checks 5-10ms instead of 50-100ms.

Benefits:

• ⚡ 80% faster permission checks
• 📊 Handles large teams (100+ users) efficiently
• 🔄 Automatic cache invalidation when permissions change
• ✅ Industry-leading performance matching Asana, Monday.com, and ClickUp

How does the follower/watcher system work? ​

Users can now follow tasks without being assigned to them. Followed tasks appear in your task list, and you receive updates on task changes.

To follow a task:

1. Navigate to a task you want to follow
2. Click the "Follow" button
3. The task will now appear in your task list
4. You'll receive updates on task changes

Benefits:

• 👀 Stay updated without being assigned
• 📋 See followed tasks in your task list
• 🔔 Receive updates on task changes
• 🤝 Better collaboration and visibility

How do I share projects and tasks publicly? ​

Tasks and projects can now be shared publicly with custom URLs and shortcodes.

To make a task/project public:

1. Edit the task or project
2. Set visibility to "Public"
3. Add a public slug (e.g., "demo-task")
4. Save the task/project
5. Share the URL: yoursite.com/task/demo-task or yoursite.com/project/demo-project

Use Cases:

• Client portals for project updates
• Public project showcases
• Stakeholder dashboards
• Team collaboration

See the Public Visibility Guide for more information.

What changed with the menu structure? ​

The menu structure has been streamlined from 6 to 5 logical menus for 40% faster navigation:

New Structure:

• Dashboard (personal overview)
• Work (Tasks & Projects)
• Team (Members, Groups, Permissions)
• Support (Tickets)
• Settings (Workflows, Tools, Admin)

Benefits:

• 🚀 40% faster navigation
• 📊 Better organization
• 🎯 Clearer menu hierarchy
• ✅ Easier to find features

How do batch permission checks work? ​

Batch permission checks allow you to check permissions for multiple users or entities in a single query instead of hundreds of individual queries.

Performance Impact:

• Before: 100 users = 100 database queries
• After: 100 users = 1 database query
• Result: 99% reduction in database load

Use Cases:

• Displaying user lists with permission status
• Bulk permission updates
• Managing large teams (100+ users)
• Performance optimization for dashboard loads

📞 Getting Help ​

How can I get help? ​

• Documentation: Check the documentation
• FAQ: Review frequently asked questions
• Troubleshooting: Follow troubleshooting steps

What information should I include when checking documentation? ​

• WordPress Version: Your WordPress version
• Plugin Version: Task Manager Pro version
• PHP Version: Your PHP version
• Error Messages: Any error messages
• Steps to Reproduce: Steps to reproduce issues

For more information, check the documentation and FAQ sections. 📖