User Roles & Permissions

Task Manager Pro includes a comprehensive user role and permission system that allows you to control access to different features and data.

👥 User Roles Overview

Administrator

Full Access: Complete control over all features
Permissions: Create, edit, delete projects, tasks, and users
Settings: Access to all plugin settings and configurations
Reports: View all reports and analytics

Project Manager

Project Control: Manage assigned projects and tasks
Team Management: Assign tasks to team members
Reporting: View project-specific reports
Limited Settings: Access to project-related settings only

Team Member

Task Management: Work on assigned tasks
Collaboration: Add comments and attachments
Time Tracking: Track time on assigned tasks
Limited Access: Cannot create projects or manage users

Client

View Only: View project progress and assigned tasks
Feedback: Add comments and feedback
Reports: Access to client-specific reports
Restricted: Cannot edit tasks or manage projects

🔐 Permission Levels

Project-Level Permissions

View: Can see project details and tasks
Edit: Can modify project information
Manage: Can assign tasks and manage team
Delete: Can delete project and all tasks

Task-Level Permissions

View: Can see task details
Edit: Can modify task information
Assign: Can assign tasks to others
Delete: Can delete tasks

User Management Permissions

View Users: Can see team member list
Add Users: Can invite new team members
Edit Users: Can modify user information
Remove Users: Can remove team members

⚙️ Permission Configuration

Setting Up Roles

Go to Task Manager → Manage Users
Click Roles & Permissions
Select a role to configure
Set permissions for each feature
Save changes

Custom Roles

Create Custom Role: Define specific permissions
Clone Existing Role: Start with existing role
Fine-tune Access: Set granular permissions
Test Permissions: Verify access levels

🎯 Permission Examples

Marketing Team Role

Projects: View and edit marketing projects
Tasks: Create and manage marketing tasks
Users: View marketing team members
Reports: Access marketing analytics

Development Team Role

Projects: Full access to development projects
Tasks: Create, assign, and track development tasks
Code: Access to code repositories
Time: Track development time

Client Role

Projects: View assigned client projects
Tasks: See task progress and status
Feedback: Add comments and requests
Reports: Access project reports

🔒 Security Features

Access Control

IP Restrictions: Limit access by IP address
Time-based Access: Set access hours
Session Management: Control session duration
Two-Factor Authentication: Enhanced security

Data Protection

Encryption: Sensitive data encryption
Audit Logs: Track all user actions
Backup Protection: Secure backup access
Privacy Controls: GDPR compliance features

📊 Permission Monitoring

Activity Tracking

User Actions: Track all user activities
Permission Changes: Monitor permission updates
Access Attempts: Log failed access attempts
Security Alerts: Notify of suspicious activity

Reports

User Activity: Detailed user activity reports
Permission Usage: Track permission utilization
Security Reports: Security-related reports
Compliance Reports: Compliance and audit reports

🛠️ Advanced Configuration

Conditional Permissions

Project-based: Different permissions per project
Time-based: Permissions change over time
Status-based: Permissions based on task status
Custom Rules: Define custom permission rules

Integration Permissions

API Access: Control API permissions
Third-party Apps: Manage external app access
Webhook Permissions: Control webhook access
Export Permissions: Control data export access

🚨 Common Permission Issues

Access Denied Errors

Check Role: Verify user has correct role
Verify Permissions: Ensure permissions are set
Clear Cache: Clear permission cache
Contact Admin: Contact administrator for help

Missing Features

Permission Check: Verify feature permissions
Role Update: Update user role if needed
Plugin Update: Ensure plugin is updated
Support Contact: Contact support if issues persist

📞 Support

Permission Help

Documentation: Complete permission guide
Video Tutorials: Step-by-step permission setup
Support Team: Expert permission assistance
Community: User community support

Best Practices

Principle of Least Privilege: Grant minimum required access
Regular Reviews: Review permissions regularly
Documentation: Document permission policies
Training: Train users on permission system

Configure permissions carefully to ensure security while maintaining productivity! 🔐