User Roles & Permissions ​

Task Manager Pro includes a comprehensive user role and permission system that allows you to control access to different features and data.

👥 User Roles Overview ​

Administrator ​

• Full Access: Complete control over all features
• Permissions: Create, edit, delete projects, tasks, and users
• Settings: Access to all plugin settings and configurations
• Reports: View all reports and analytics

Project Manager ​

• Project Control: Manage assigned projects and tasks
• Team Management: Assign tasks to team members
• Reporting: View project-specific reports
• Limited Settings: Access to project-related settings only

Team Member ​

• Task Management: Work on assigned tasks
• Collaboration: Add comments and attachments
• Time Tracking: Track time on assigned tasks
• Limited Access: Cannot create projects or manage users

Client ​

• View Only: View project progress and assigned tasks
• Feedback: Add comments and feedback
• Reports: Access to client-specific reports
• Restricted: Cannot edit tasks or manage projects

🔐 Permission Levels ​

Project-Level Permissions ​

• View: Can see project details and tasks
• Edit: Can modify project information
• Manage: Can assign tasks and manage team
• Delete: Can delete project and all tasks

Task-Level Permissions ​

• View: Can see task details
• Edit: Can modify task information
• Assign: Can assign tasks to others
• Delete: Can delete tasks

User Management Permissions ​

• View Users: Can see team member list
• Add Users: Can invite new team members
• Edit Users: Can modify user information
• Remove Users: Can remove team members

⚙️ Permission Configuration ​

Setting Up Roles ​

1. Go to Task Manager → Manage Users
2. Click Roles & Permissions
3. Select a role to configure
4. Set permissions for each feature
5. Save changes

Custom Roles ​

• Create Custom Role: Define specific permissions
• Clone Existing Role: Start with existing role
• Fine-tune Access: Set granular permissions
• Test Permissions: Verify access levels

🎯 Permission Examples ​

Marketing Team Role ​

• Projects: View and edit marketing projects
• Tasks: Create and manage marketing tasks
• Users: View marketing team members
• Reports: Access marketing analytics

Development Team Role ​

• Projects: Full access to development projects
• Tasks: Create, assign, and track development tasks
• Code: Access to code repositories
• Time: Track development time

Client Role ​

• Projects: View assigned client projects
• Tasks: See task progress and status
• Feedback: Add comments and requests
• Reports: Access project reports

🔒 Security Features ​

Access Control ​

• IP Restrictions: Limit access by IP address
• Time-based Access: Set access hours
• Session Management: Control session duration
• Two-Factor Authentication: Enhanced security

Data Protection ​

• Encryption: Sensitive data encryption
• Audit Logs: Track all user actions
• Backup Protection: Secure backup access
• Privacy Controls: GDPR compliance features

📊 Permission Monitoring ​

Activity Tracking ​

• User Actions: Track all user activities
• Permission Changes: Monitor permission updates
• Access Attempts: Log failed access attempts
• Security Alerts: Notify of suspicious activity

Reports ​

• User Activity: Detailed user activity reports
• Permission Usage: Track permission utilization
• Security Reports: Security-related reports
• Compliance Reports: Compliance and audit reports

🛠️ Advanced Configuration ​

Conditional Permissions ​

• Project-based: Different permissions per project
• Time-based: Permissions change over time
• Status-based: Permissions based on task status
• Custom Rules: Define custom permission rules

Integration Permissions ​

• Third-party Apps: Manage external app access
• Export Permissions: Control data export access

🚨 Common Permission Issues ​

Access Denied Errors ​

• Check Role: Verify user has correct role
• Verify Permissions: Ensure permissions are set
• Clear Cache: Clear permission cache
• Contact Admin: Contact administrator for help

Missing Features ​

• Permission Check: Verify feature permissions
• Role Update: Update user role if needed
• Plugin Update: Ensure plugin is updated

📚 Resources ​

Permission Help ​

• Documentation: Complete permission guide
• Video Tutorials: Step-by-step permission setup

Best Practices ​

• Principle of Least Privilege: Grant minimum required access
• Regular Reviews: Review permissions regularly
• Documentation: Document permission policies
• Training: Train users on permission system

Configure permissions carefully to ensure security while maintaining productivity! 🔐